Executive Assistant
Seeking a proactive Executive Assistant to manage calendars, coordinate travel, and provide administrative support with strong communication and Microsoft Office skills.
Skills
About This Role
About the Role
We are seeking a proactive Executive Assistant to support our senior leadership team in Dubai.
The ideal candidate will manage calendars, coordinate travel, and provide high-level administrative support to ensure smooth daily operations.
Responsibilities
Manage and maintain executive calendars, scheduling meetings and appointments
Coordinate domestic and international travel arrangements, including flights, visas, and accommodations
Prepare meeting agendas, take minutes, and distribute action items
Draft and proofread correspondence, reports, and presentations using Microsoft Office Suite
Assist with event planning and coordination for corporate meetings and functions
Handle confidential information with discretion and maintain high levels of confidentiality
Liaise with internal teams and external partners to facilitate clear communication
Track project deadlines and assist with basic project coordination tasks
Process expense reports and assist with budget tracking
Provide ad hoc administrative and clerical support as needed
Required Qualifications
0–2 years of experience in an administrative or executive support role
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent written and verbal communication skills
Strong calendar management abilities and attention to detail
Effective time management and multitasking skills in a fast-paced environment
Proven experience in travel coordination and logistics
High level of discretion and ability to handle confidential information
Experience
in event planning and coordination
Basic project coordination experience
Strong problem-solving skills in an administrative context
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