Executive Assistant

Executive Assistant

Role Overview

*Executive Support & Administration*

• Manage and organize multiple executive inboxes; triage, draft, and respond to correspondence with professionalism and clarity.
• Maintain complex calendars and scheduling across time zones, ensuring optimal prioritization of internal and external meetings.
• Prepare briefing notes, pre-read packs, and follow-up summaries for key meetings.
• Take accurate, structured notes during leadership and investor meetings; circulate action trackers and ensure follow-up completion.
• Draft executive communications, memos, and reports where required.

*Project & Workstream Management*

• Coordinate and track progress on key workstreams spanning Sales, Corporate Finance, Partnerships, and Capital Raising initiatives.
• Maintain project trackers, dashboards, and key deliverable timelines; ensure dependencies are met and deadlines are enforced.
• Follow up with responsible owners to close out actions and escalate blockers when needed.

*Accountability & Strategic Enablement*

• Serve as an accountability partner— helping the executives manage competing priorities and time allocation effectively.
• Anticipate needs, flag potential misalignments, and propose scheduling or delegation solutions.
• Support the design and execution of OKRs, leadership offsites, internal and external events, and quarterly business reviews.
• Ensure documentation, tasks, and strategic decisions are properly recorded, filed, and communicated.

Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field.
• 5+ years of experience supporting C-level or VP-level executives, ideally in a technology, investment, or professional services environment.
• Exceptional written and verbal communication skills in English.
• High proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Notion, Asana, Monday.com, or similar).
• Strong organizational and prioritization skills with meticulous attention to detail.
• Proven ability to handle confidential information with integrity and discretion.
• Comfortable managing multiple stakeholders across departments and geographies.

Attributes

• Proactive, structured, and reliable — with the confidence to challenge and remind senior executives when necessary.
• Calm under pressure, solutions-oriented, and capable of managing ambiguity.
• Naturally curious, resourceful, and eager to learn about the business context and strategic priorities.
• Excellent interpersonal skills and emotional intelligence.

What We Offer

• A front-row seat in one of the region’s most dynamic AI companies.
• Exposure to strategic decision-making, M&A, fundraising, and global sales growth initiatives.
• Competitive compensation package and growth opportunities.
• A collaborative, high-performance culture driven by innovation and purpose.