Executive Assistant - Emiratization

Overview

Executive Support & Calendar Management

• Manage executive calendars, appointments, meetings, and travel schedules.
• Coordinate internal and external meetings while ensuring effective time management and prioritization.
• Schedule and organize meetings across multiple stakeholders and time zones where required.
• Ensure executives are well-prepared for meetings through timely coordination and briefing materials.

Communication & Stakeholder Coordination

• Serve as a key point of contact between executives and internal or external stakeholders.
• Screen, prioritize, and manage incoming calls, emails, and correspondence.
• Draft and prepare professional communications, letters, reports, and presentations.
• Maintain effective communication channels across departments and stakeholders.

Meeting Management

• Coordinate meeting logistics including venue arrangements, agendas, and supporting documents.
• Attend meetings when required and prepare accurate minutes of meetings.
• Track action items and follow up with stakeholders to ensure timely completion.

Travel & Administrative Coordination

• Arrange domestic and international travel, including flights, accommodation, transportation, visas, and itineraries.
• Process travel-related documentation and expense claims.
• Coordinate business visits, events, and executive engagements.

Documentation & Reporting

• Prepare reports, presentations, business correspondence, and management documents.
• Maintain organized filing systems, records, and confidential documentation.
• Ensure accurate record keeping and document control.

Office Administration Support

• Support day-to-day administrative operations and office coordination activities.
• Liaise with vendors, service providers, and internal departments as required.
• Assist in organizing corporate events, management meetings, and business functions.

Project & Task Coordination

• Assist in tracking key projects, deadlines, and management action plans.
• Monitor progress of assigned tasks and provide status updates to management.
• Support coordination of cross-functional initiatives and special projects.

Confidentiality & Professional Conduct

• Handle sensitive information with the highest level of confidentiality and discretion.
• Maintain professionalism when interacting with employees, clients, and external stakeholders.
• Ensure compliance with company policies and administrative procedures.

Qualifications

• Bachelor's Degree or Diploma in Business Administration, Management, or a related field.
• Fresh graduates are encouraged to apply.
• Previous internship or administrative experience will be an advantage.
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills in English; Arabic is an advantage.