Executive Assistant
Role Overview
The Executive Assistant works closely with a senior executive and coordinates across finance, engineering, project, and administrative teams.
The role collects information, follows up on pending matters, and provides clear, structured updates to management.
This is broader than calendar management and requires understanding business matters and ensuring important tasks are completed.
Key Skills for This Role
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About Archetype Properties
Archetype Properties is a boutique, design-conscious property developer established in Dubai in 2004.
The company has delivered residential, commercial, and industrial developments focused on thoughtful development and long-term value.
About the Role
The Executive Assistant works closely with a senior executive and coordinates across finance, engineering, project, and administrative teams.
The role collects information, follows up on pending matters, and provides clear, structured updates to management.
This is broader than calendar management and requires understanding business matters and ensuring important tasks are completed.
Core Responsibilities
- Coordinate with finance, engineering, project, site, and administrative teams.
- Collect project information, reports, and supporting documents.
- Follow up on pending tasks, approvals, payments, and management instructions.
- Maintain trackers for deadlines, responsibilities, and outstanding matters.
- Consolidate departmental updates into management summaries.
- Prepare agendas, minutes, presentations, and reports.
- Highlight delays, missing information, and matters requiring management attention.
- Organise documents and maintain accurate records.
- Assist with scheduling, correspondence, and executive support.
Executive Support
- Communicate instructions and follow up to ensure timely completion.
- Handle confidential company and management information with discretion.
- Gradually learn the company’s projects, workflows, and decision-making processes.
Candidate Requirements
- A bachelor’s degree in business administration, finance, engineering, management, or a related field is required.
- Two to five years of relevant experience in executive support, coordination, project administration, or business operations is required.
- Strong organisation, follow-up, communication, attention to detail, discretion, and prioritisation skills are required.
- Strong written and spoken English is required.
- Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook is required.
- Experience in real estate development, construction, engineering, or project-based businesses is preferred.
- Familiarity with ERP, project-management, or document-management systems is preferred.
What the Company Offers
- Direct exposure to senior management and executive decision-making.
- Experience across finance, engineering, construction, and business operations.
- Involvement in a diverse portfolio of real estate projects.
- Long-term professional development and increasing responsibility.
- Competitive salary based on experience.
Compensation
- Pay is AED 4,000 to AED 7,000 per month.
Work Location
- The work location is in person.
Application
- Applicants should submit a CV with a short note about coordinating across teams, tracking responsibilities, or supporting senior management.
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