Executive – Administration (Emirati)

Role overview

Executive support and coordination

• Maintain electronic and physical filing systems for executive records, agreements, reports, and official communications.
• Track meeting decisions, actions, and follow-ups and coordinate timely closure.
• Coordinate between executive offices, internal departments, government entities, and external partners.
• Coordinate workflows for partnership engagements, executive requests, escalations, initiatives, events, and official engagements.

Meetings and reporting

• Coordinate logistics and documentation for executive meetings, committees, and official engagements, including venue arrangements and attendance confirmations.
• Support protocol for high-level meetings, VIP visits, and official events.
• Prepare briefing notes, presentations, reports, dashboards, and correspondence; maintain KPI, partnership, and executive-request trackers.
• Ensure reports are accurate, timely, and consistent with organizational standards and branding.

Office operations and improvement

• Support daily office operations and compliance with internal policies, procedures, and approval workflows.
• Handle sensitive information with discretion and confidentiality.
• Identify opportunities to improve administrative processes, coordination, and documentation, and support office-administration best practices.

Qualifications and experience

• Bachelor’s degree in Business Administration, Management, or a related field.
• Fresh graduates or candidates with 1–2 years of relevant administrative support, coordination, or executive-office experience.

Skills and competencies

• Strong organizational, coordination, reporting, and follow-up skills.
• Excellent English communication and interpersonal skills.
• Professional, polished, highly organized, and detail-oriented.
• Able to handle confidential and sensitive information with discretion.