Events and Business Development Coordinator

Role overview

Event sales and business development

• Sources and approaches prospective clients, brands, companies, schools, communities, influencers, and organizations.
• Responds to inquiries, arranges meetings or site visits, presents the venue, and develops suitable event packages.
• Prepares proposals, quotations, packages, and event concepts; negotiates and closes bookings.
• Maintains an event pipeline and develops long-term client relationships.

Event planning and coordination

• Manages events from confirmation through completion and coordinates restaurant operations, kitchen, front of house, marketing, and management.
• Prepares event briefs covering dates, capacity, food and beverages, decorations, branding, workshops, entertainment, activations, space, equipment, staffing, and client needs.
• Ensures departments understand their responsibilities and attends or supervises events when required.

Client and partner management

• Acts as the primary client contact before, during, and after events and resolves event-related concerns.
• Coordinates with external brands, workshop hosts, suppliers, creators, and event partners.
• Collects client feedback after events and follows up to encourage repeat business.

Reporting and commercial administration

• Prepares a report after each event covering client, date, concept, attendance, sales, revenue, costs, profitability, charges, staff, issues, feedback, documentation, and recommendations.
• Prepares monthly management reports on inquiries, proposals, bookings, cancellations, revenue, payments, pipeline, leads, performance, conversion, and future opportunities.
• Maintains an event calendar with client, date, status, revenue, payment, and responsible owner.
• Prepares event costing with relevant teams, follows up on deposits and outstanding payments, and records event revenue accurately.
• Gets management approval for commercial terms and does not promise discounts, complimentary items, commissions, or special arrangements without approval.

Marketing and post-event follow-up

• Sources brand collaborations and activations, develops concepts aligned with the restaurant brand, and coordinates promotion with marketing and social media.
• Identifies seasonal and recurring event opportunities, including holidays, workshops, corporate gatherings, and community events.
• Completes post-event reporting, records actual sales and costs, identifies improvements, follows up for future bookings, and requests permission for event-related use as described in the posting.

Candidate profile

• The posting seeks an Arabic-speaking candidate.
• Requires client confidence, creativity in developing event ideas, and commercial ability to convert inquiries and collaborations into confirmed events.
• Requires professional communication and coordination with clients, internal teams, and external partners.