Estimation Engineer - Events & Exhibition
Role Overview
Prepare accurate, commercially competitive estimates, BOQs, cost sheets, and quotations for exhibitions, events, fit-out, branding, signage, printing, and related projects.
Review project information, complete quantity take-offs, obtain supplier rates, calculate costs, and support Sales and Commercial proposals.
Key Skills for This Role
Full Job Posting
Role purpose
Prepare accurate, commercially competitive estimates, BOQs, cost sheets, and quotations for exhibitions, events, fit-out, branding, signage, printing, and related projects.
Review project information, complete quantity take-offs, obtain supplier rates, calculate costs, and support Sales and Commercial proposals.
Tender and enquiry review
- Review RFQs, tenders, enquiries, drawings, specifications, BOQs, artwork, and scopes of work.
- Identify missing information, exclusions, assumptions, technical clarifications, and project requirements.
- Coordinate with Sales, Commercial, and Design teams; review timelines, venue requirements, and installation schedules.
- Conduct site visits when required and prepare clarification requests for incomplete or conflicting information.
Quantity take-offs and estimating
- Prepare detailed quantity take-offs and BOQs for exhibition stands and event projects.
- Estimate materials and work including carpentry, boards, metal, aluminium, acrylic, glass, flooring, finishes, printing, signage, electrical work, furniture, AV, transport, installation, and manpower.
- Calculate project costs for materials, labor, subcontractors, equipment, logistics, installation, wastage, overheads, contingency, and profit margins.
- Compare quotations, maintain supplier rates, and identify cost-saving alternatives without compromising quality or client requirements.
Exhibition and event work
- Estimate custom and modular stands using concepts, technical drawings, renders, layouts, elevations, and construction details.
- Estimate fabrication, graphics, furniture, lighting, flooring, ceilings, storage, displays, transport, installation, dismantling, and storage where applicable.
- Account for venue requirements, contractor charges, rigging, power, access, and other event costs.
- Estimate branding, backdrops, stage branding, directional signage, banners, kiosks, displays, printing, materials, and installation.
Supplier and proposal coordination
- Request and compare supplier and subcontractor quotations, technical specifications, prices, lead times, and commercial terms.
- Clarify requirements with suppliers, negotiate rates when authorized, and maintain updated rate information.
- Prepare cost sheets and pricing summaries and provide technical and commercial inputs for quotations and tenders.
- Support negotiations and clarification meetings, revise estimates for scope or design changes, and identify variations and exclusions.
- Protect confidential company pricing and commercial information.
Requirements
- Ability to review RFQs, tender documents, drawings, specifications, BOQs, artwork, and scopes of work.
- Ability to prepare accurate quantity take-offs and project cost estimates for event and exhibition work.
- Ability to evaluate supplier and subcontractor quotations against technical requirements and commercial terms.
- Ability to prepare cost sheets and pricing inputs for quotations and tender submissions.
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