Emirati Admin Assistant - UHNWF

Overview

Key Responsibilities

• Provide comprehensive administrative support to the Principal(s) and Family Office.
• Manage calendars, appointments, meetings, and travel itineraries.
• Prepare correspondence, reports, presentations, and official documents.
• Coordinate with household staff, service providers, government entities, and external vendors.
• Maintain organized filing systems, records, and confidential documentation.
• Handle incoming calls, emails, and correspondence professionally and efficiently.
• Assist with event planning, family engagements, and special projects.
• Monitor office supplies and coordinate procurement of administrative requirements.
• Process invoices, expense reports, and basic administrative records as required.
• Support visa applications, government documentation, and official approvals when necessary.
• Ensure smooth communication between family members, household departments, and external partners.
• Maintain strict confidentiality regarding all family matters and business affairs.
• Perform additional administrative duties as assigned by the Principal or Family Office Manager.

Requirements

• UAE National (Emirati) with a valid Family Book and Emirates ID.
• Bachelor's degree or Diploma in Business Administration, Management, or a related field preferred.
• Minimum 2-5 years of administrative or executive support experience, preferably within a private family office, VIP environment, government entity, or luxury hospitality.
• Excellent verbal and written communication skills in both Arabic and English.
• Strong organizational, multitasking, and time management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• High level of professionalism, integrity, and discretion.
• Ability to work independently and remain calm under pressure.
• Flexible to accommodate changing priorities and family requirements.

Benefits