Document Controller (UAE National)

About This Role

Waagner Biro Bridge Services is a leader in delivering high-quality projects in bridge construction, steel structures, and marine engineering. Known for iconic and technically advanced structures, we also provide design and build solutions for harbors, marinas, and jetties.

Our comprehensive facility management services cover bridges, road infrastructure, buildings, and aviation facilities, ensuring long-term performance and excellence. At Waagner Biro, we are committed to achieving the extraordinary in every project.

🌐 Learn more: www.waagnerbiro-bridgesystems.com

Job Description

The Document Controller is responsible for implementing and maintaining an efficient document management system. This role ensures the proper handling, distribution, and storage of project documents and records, while maintaining document accuracy, integrity, and compliance with organizational and regulatory standards

1. Document Management System

• Implement and maintain a comprehensive document management system to manage all project documents.
• Ensure the system is user-friendly and accessible to all authorized personnel.

1. Document Control

• Receive, review, and register all incoming and outgoing project documents.
• Ensure documents are complete, accurate, and comply with project standards before filing and distribution.
• Control and monitor the flow of documents in and out of the organization.

1. Document Distribution

• Distribute documents to the relevant parties promptly and efficiently.
• Track and manage document review and approval processes.
• Ensure that only the most current and approved documents are distributed and used.

1. Document Storage and Retrieval

• Organize and maintain physical and electronic document storage systems.
• Ensure that documents are easily retrievable and secure from unauthorized access.
• Maintain an archive of project documents for future reference.

1. Revision Control

• Manage and control document revisions, ensuring all changes are tracked and documented.
• Maintain a register of document revisions and ensure that all stakeholders are aware of updates.

1. Compliance and Standards

• Ensure all documents comply with relevant legal, regulatory, and project-specific standards.
• Regularly review and update document control procedures to align with best practices and standards.

1. Reporting

• Generate regular reports on the status of document control activities.
• Provide document status updates to project managers and other stakeholders.

1. Coordination and Communication

• Coordinate with project teams, clients, subcontractors, and other stakeholders to ensure effective document control.
• Communicate document control processes and requirements clearly and effectively.

Qualifications

• Bachelor's degree in business administration / information management or related field
• 2 to 5 years of experience

Additional Information

• Must be a UAE National with Family book
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and document management software.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.