Document Controller

About This Role

1. Document Control & Management

• Establish and maintain an efficient document control system within PMWEB for all project-related documents, including drawings, submittals, RFIs, transmittals, and correspondence.
• Upload, classify, and organize documents in PMWEB according to approved naming conventions and company procedures.
• Ensure all documents are properly numbered, reviewed, approved, and distributed to relevant teams.
• Maintain accurate logs of incoming and outgoing documents, revisions, and approvals.
• Control the issuance of construction drawings and ensure that the latest revisions are used on site.
• Maintain both electronic and hard copy filing systems in accordance with ISO and project quality standards.

2. Procore System Administration

• Create, update, and manage workflows within PMWEB for submittals, RFIs, and document approvals.
• Provide user support for project team members on PMWEB features and document workflows.
• Generate reports and document registers through the PMWEB system for management review.
• Coordinate with PMWEB support (if needed) to troubleshoot system issues and ensure proper configuration.

3. Coordination & Communication

• Coordinate document submissions between internal departments, consultants, contractors, and clients through Procore.
• Track and follow up on document approvals to ensure timely turnaround of submittals and RFIs.
• Ensure confidentiality and controlled access to sensitive documentation.
• Assist project engineers and QA/QC personnel in maintaining updated documentation for inspections and audits.

4. Quality & Compliance

• Ensure all document control processes comply with company policies, ISO standards, and client requirements.
• Support the QA/QC team in maintaining up-to-date records for audits and handover documentation.
• Assist in compiling and organizing final project documentation for closeout and handover.

Qualifications and Requirements:

• Bachelor’s Degree or Diploma in Administration, Engineering, or a related field.
• Minimum 3–5 years’ experience as a Document Controller in the construction or aviation industry.
• Hands-on experience using PMWEB for document management (required).
• Strong knowledge of document control procedures, revision control, and transmittal processes.
• Proficient in MS Office (Word, Excel, Outlook) and other project management systems (Aconex, SharePoint, etc. is an advantage).
• Excellent organizational and communication skills.
• Detail-oriented, responsible, and able to manage large volumes of documentation efficiently.
• Knowledge of UAE construction documentation practices and QA/QC requirements preferred.

Job Type: Full-time

Pay: From AED4,000.00 per month

Work Location: In person