Document Controller

Role overview

Office and procurement coordination

• Maintain office systems, welcome and direct visitors, handle calls and emails, and prepare correspondence, memos, resumes, and presentations.
• Prepare ERP purchase requests and coordinate with departments until purchase orders are released; prepare call-off requests for subcontractors as requested by engineers or inspectors.
• Coordinate with subcontractors on purchase requests, purchase orders, QAC, and invoice approvals; maintain the purchase request log.
• Schedule appointments and meetings, manage conference room bookings, and prepare weekly and monthly timesheets.

Document and QC administration

• Copy, scan, distribute, file, and archive procedures, reports, correspondence, and site documents; follow up on site needs.
• Maintain job, vendor, and department files and protect the confidentiality and security of filing systems.
• Monitor office supplies, equipment, gauges, and tools; request requirements through ERP and coordinate QC site requests and issuance.
• Maintain the QC gauge calibration register and send gauges for calibration before expiry; oversee maintenance of office facilities and equipment.
• Prepare reports and presentations with statistical data as assigned and update the department organization chart when required.

Qualifications and experience

• Two to three years in office administration and document management; two years as a Document Controller is listed as required.
• Degree or equivalent qualification.
• Knowledge of ERP software and spreadsheets, databases, word processing, or selected job-specific software.

Skills

• Excellent written and oral communication skills in English.
• Ability to keep accurate records and reports, organize workload and filing, and use a computer to enter and retrieve information.
• Confident oral communication, assertiveness, thoroughness, professionalism, good communication, and attention to detail.

Pay

• Pay is AED 4,000–5,000 per month.

Work arrangement

• Work is in person.

Employment type