Document Controller

Job description

SAMA Integrated Smart Systems is a leader in delivering cutting-edge solutions across the UAE, from system design and material supply to implementation, integration, and maintenance. Our expertise spans CCTV, access control, gate barriers, PABGM (Public Address with Background Music), SMARTV, digital signage, AV, control rooms, structured cabling, and IP telephony.

Location: Abu Dhabi

What will it be like to work for United Al Saqer Group?

Established more than 37 years ago, the United Al Saqer Group (UASG) is one of the leading multi-sector business groups in the United Arab Emirates. The UASG owns and operates a diverse yet complementary portfolio of six UAE-based companies encompassing a number of key industry sectors, which includes Abu Dhabi Motors, Dalma Motors, Al Saqer Heavy Equipment, Al Saqer Property Management, Awraq Islamic Financial Brokerage, Royal International Construction, and Royal Joinery.

What We Offer:

• Career growth opportunities with training from industry-leading engineers.
• Exposure to diverse projects across multiple sites and establishments.
• A supportive environment that encourages personal and professional development.

If you’re ready to make a difference, grow with us, and leave your mark, this is your chance! Does this sound like you? Apply now and take the first step toward an exciting future with us!

Job requirements

Job Requirements

Key Responsibilities

1. Document Processing

• Process one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.

Document Control

• Undertake various functions related to document control, document archiving, document imaging and maintenance of document register within the given turnaround time.

Document Management

• Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.

Dissemination

• Manage the transmitting, receiving and distributing of documents to external users as instructed by Facilities Engineer.

Filing

• Implement and maintain a coordinated and consistent filing and archiving system; ensure that all filing is up-to-date and in accordance with ASPM procedures.

Operations Support

• Coordinate with sites for basic administrative and maintenance requirements for the site.

Document Security

• Maintain the documents in the Document Control office under safe custody without any damage or deterioration with easy traceability.

Quality Checks

• Performs document quality check in accordance to Company document control procedures.

Qualifications & certifications & Experience (Mandatory & Preferred)

• High School or Diploma in Business Administration, Records Management, or related field
• 0–1 year of experience in document control, preferably in real estate or property management

Skills & Competencies (Technical, Behavioral and soft)

Technical Skills:

• Proficiency in Microsoft Office Suite and document management software
• Knowledge of records management standards and document control procedures
• Familiarity with property or lease management systems (e.g., Yardi, SAP Real Estate, or similar)
• Strong organizational and data entry skills

Behavioral Skills & Competencies:

• Customer Focus - Responds politely and promptly to customer inquiries. Seeks support when needed.
• Accountability and Ownership - Completes tasks on time and owns up to mistakes.
• Agility and Adaptability - Willing to try new ways of working and learn from mistakes.
• Collaboration & Influence - Works well with teammates and shares information openly.
• Result Orientation - Focuses on completing tasks efficiently and accurately.