Document Controller

Role overview

Document control and drawings

• Maintain structured soft- and hard-copy filing systems; register incoming and outgoing letters, emails, transmittals, RFIs, and other documents.
• Ensure documents are correctly numbered and dated and carry the correct revision status.
• Receive, log, distribute, and archive IFC, shop, and as-built drawings; track revisions and ensure site teams use the latest approved drawings.
• Maintain drawing registers and revision logs.

Submittals and project correspondence

• Prepare and track material submittals, method statements, and shop drawings; follow up with consultants and clients for approvals and comments.
• Maintain submittal logs and monitor project timeline compliance.
• Prepare consultant/client transmittals and maintain registers for letters, RFIs, NCRs, site instructions, meeting minutes, and daily reports.

Coordination and closeout

• Distribute approved documents to site engineers, supervisors, subcontractors, and procurement teams.
• Coordinate document updates with QA/QC, HSE, procurement, and planning departments.
• Assist with handover documents, including as-built drawings, O&M manuals, warranties, test reports, and certificates.
• Maintain final archives for DLP and warranty-period records.

Required qualifications and skills

• At least 4 years of Document Controller experience in a contracting or construction company.
• Strong knowledge of shop drawings, RFIs, MIRs, WIRs, NCRs, as-builts, and O&M manuals.
• Proficiency in MS Office (Excel, Word, Outlook) and PDF editing tools.
• Excellent organization and time management; ability to work under pressure and manage multiple projects and documents.
• Strong communication skills; English is required and Arabic is a plus.

Preferred experience

• Aconex, Procore, or SharePoint experience is a plus.
• UAE construction experience, ISO-based filing and QA/QC documentation knowledge, and familiarity with consultant/client submission workflows are preferred.

Employment and location

• Full-time position with in-person work location.