Document Controller

Role Overview

Key Responsibilities

• Manage company documents, records, operational files, and document registers.
• Organize records for moving assignments, transportation, deliveries, warehouse activities, and customer logistics jobs.
• Receive, review, classify, distribute, scan, upload, copy, print, and archive documents.
• Maintain delivery notes, job sheets, invoices, quotations, purchase documents, and service records.
• Check documents for completeness, accuracy, signatures, dates, and required approvals.
• Coordinate documentation with logistics, warehouse, finance, administration, and operations teams.
• Track submissions, approvals, revisions, outstanding documentation, and document status.
• Maintain version control and ensure authorized staff can access the latest documents.
• Prepare reports and organized records for audits, internal reviews, and operational needs.
• Handle confidential information, report missing or incorrect documents, and support administrative activities.

Requirements

• Previous experience as a Document Controller, Documentation Executive, Administrative Assistant, or in a similar position.
• Experience in logistics, transportation, moving, warehouse, or service industries is advantageous.
• A diploma or bachelor's degree in Business Administration, Office Administration, Logistics, or a related field is preferred.
• Good knowledge of Microsoft Office, particularly MS Word and Excel.
• Ability to maintain organized electronic and physical filing systems.
• Strong attention to detail, accuracy, communication, time management, and organization.
• Ability to manage confidential information, multiple tasks, follow-up, and coordination.
• Ability to work independently and as part of a team.

Skills and Competencies

• Document control and records management.
• Filing, document organization, version control, data entry, and document tracking.
• Report preparation, logistics documentation, and administrative coordination.
• Confidentiality, attention to detail, time management, communication, teamwork, and problem-solving.

Opportunity