Document Controller

Role overview

Document control duties

• Manage document receipt, registration, distribution, tracking, status, and revision control.
• Control approved drawings, specifications, method statements, submittals, RFIs, transmittals, correspondence, inspection records, and project reports.
• Withdraw and archive obsolete documents; maintain hard-copy and electronic filing systems.
• Follow up on reviews, approvals, comments, resubmissions, overdue documents, and stakeholder responses.
• Maintain drawing registers and coordinate revisions with engineering and construction teams.
• Prepare reports; scan, upload, rename, index, and archive project records.
• Support handover files, including as-built drawings, O&M manuals, warranties, certificates, and final records.
• Provide records for audits and handle project information confidentially.

Required qualifications and experience

• Diploma or bachelor's degree in Business Administration, Engineering, Information Management, or a related field.
• 3–7 years of relevant document control experience.
• Good understanding of document control processes and project documentation workflows.
• Experience with drawings, technical submittals, RFIs, transmittals, and project correspondence.
• Construction, engineering, infrastructure, or MEP experience is preferred; previous onsite/project experience is preferred.

Technical skills and competencies

• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with Aconex, Autodesk Construction Cloud, Procore, SharePoint, EDMS, or a similar platform.
• Accurate registers and tracking logs; knowledge of document numbering, revision control, distribution, and filing.
• Able to work with PDFs, scanning, indexing, and electronic archiving.
• Organization, time management, attention to detail, communication, prioritization, coordination, initiative, and confidential handling of information.

Working conditions

• Full-time position based at the project site, with regular interaction across construction, engineering, QA/QC, procurement, commercial, and project management teams.
• Extended hours or weekends may be required depending on project requirements and deadlines.

Pay

• AED 1.00 per month.