Document Control Specialist
Key Skills for This Role
Full Job Posting
Responsibilities
- Manage and maintain project documents using Aconex, SharePoint, or another document management system.
- Coordinate document flow between the client, PMO team, consultants, and contractors to support timely submission, review, and approval.
- Maintain registers for drawings, RFIs, technical submittals, deliverables, compliance sheets, and program correspondence.
- Track incoming and outgoing documents and maintain logging, distribution, and filing.
- Monitor document review cycles and follow up with stakeholders to secure timely responses and meet deadlines.
- Verify submissions comply with program requirements, procedures, and quality standards.
- Maintain version control so only the latest approved documents are used.
- Prepare and issue transmittals with accurate records and traceability.
- Support program teams in tracking deliverables and maintaining organized documentation.
- Assist with audit preparation by keeping documentation complete and properly archived.
- Safeguard the confidentiality, accuracy, and integrity of program documentation throughout the program lifecycle.
Qualifications
- Bachelor’s degree (BA/BS) in a relevant field.
- At least 3 years of experience as a Document Controller, with hands-on experience using industry-standard document management systems such as Aconex, SharePoint, or EDMS.
- Strong command of written and spoken English.
- Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
- Good understanding of document control processes, procedures, and workflows within PMO environments.
- Strong organizational and communication skills, with the ability to coordinate effectively with multiple stakeholders.
- Familiarity with administrative, clerical, and customer service practices.
- Ability to manage multiple tasks, prioritize workload, and meet deadlines in a fast-paced project environment.
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