Document Control Manager
Key Skills for This Role
Full Job Posting
General Description of Role and Responsibilities
- Develop, monitor, and update submittal schedules and project documentation reports.
- Maintain and manage document filing systems, ensuring proper inward/outward flow and tracking.
- Route documents efficiently within the project team and to clients, ensuring timely approvals and acknowledgements.
- Manage data entry, coding, and storage in the Electronic Document Management System (EDMS).
- Generate reports, transmittals, and acknowledge letters through EDMS tools (e.g., RoBOTic Document Control).
- Track pending documents and follow up with internal teams and clients to maintain project timelines.
- Support project teams with documentation, word processing, and administrative tasks.
- Export As-Built files in client-required formats and ensure document compliance with project standards.
- Provide guidance and training to junior document control staff on workflows and systems.
Qualifications, Experience, Knowledge and Skills
- Diploma or degree in a relevant field.
- Minimum 10 years of experience in document control, preferably on large-scale construction projects.
- Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) and database applications.
- Experience with EDMS systems such as Aconex or Oracle Primavera Unifier.
- Basic understanding of Windows Servers; knowledge of SQL and regular expressions is an advantage.
- Excellent communication and organizational skills, with ability to interpret and present data efficiently.
- Ability to manage multiple tasks, prioritize workload, and lead document control team effectively.
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