Data & Systems Administrator

Role overview

Employment and workplace

• Permanent, full-time role of 35 hours per week.
• Hybrid working, with one day per week at the Burntwood head office.

Compensation

• Salary up to £32,000 per annum, depending on experience.

Recruitment systems administration

• Administer ATS and other Talent Acquisition systems; maintain data, accounts, permissions, workflows, templates, fields and configuration.
• Support user onboarding and offboarding, troubleshoot issues, liaise with providers or IT, and maintain fit-for-purpose workflows.
• Support testing, upgrades and new functionality; maintain user guidance and documentation; provide first-line system support.

Data, reporting and governance

• Produce regular and ad-hoc reports and dashboards on recruitment activity, including vacancies, applications, interviews, offers, hires, time-to-hire and pipeline data.
• Maintain reporting schedules and definitions, improve dashboards and management information, and ensure consistent recording and reporting.
• Conduct data-quality checks; correct inaccurate, incomplete or duplicate records; support data protection, retention, audits and information governance.

Talent Acquisition support

• Support recruitment campaigns and bulk recruitment through accurate configuration and reporting.
• Work with recruiters and hiring managers to ensure activity is recorded correctly and provide insight for workforce and recruitment planning.

Key skills and experience

• Experience administering, configuring and developing ATS systems, ideally ICIMS, and managing users, access, workflows, configuration and data.
• Experience producing recruitment or HR reports and management information; strong Excel skills for analysis, manipulation and presentation.
• Experience identifying and resolving data-quality issues; strong organisation, attention to detail and ability to meet deadlines.
• Confident communicating system and data issues to non-technical stakeholders.

Desirable experience

• Experience developing Power BI or other recruitment dashboards; supporting system implementations, upgrades and configuration changes.
• Understanding of recruitment processes and the candidate lifecycle; knowledge of GDPR and recruitment data protection.
• Experience working with large datasets and producing management information.

Benefits

• Family leave, an employee benefits platform with retail, cinema and travel discounts, and a 35% childcare discount.
• 33 days of holiday including bank holidays, an extra birthday day off, and further training and development.