China Overseas Coordinator- Trademark Administration and Monitoring

Overview

• Maintaining digital and physical China trademark-related files and ensuring they are up to date.
• Inputting and updating information in a shared drive and Excel trademark-related filings, contracts, and payment applications.
• Working closely with the China team staff led by the VP.
• Cross-checking & reviewing all files received from the China head office before handing them over to the dedicated team/before getting the VP’s approval/stamps.
• Coordinating with the Italy team for buying appointments and seasonal item purchases. Creating mark-up prices, and assisting MTM “made to measure” and MTO “made to order” orders of the showroom – Canali Dubai-related
• Perform daily reviews of assigned trademark monitoring reports.
• Track specified trademarks and applicants in internal records.
• Organize and regularly update trademark filing status tables, spreadsheets, and folders.
• Monitor China trademark publication updates and deadlines, and flag items requiring action.
• Assist in preparing, formatting, and organizing documents related to trademark cases.
• Review documents for completeness and consistency (e.g., dates, names, and attachments).
• Organize third-party materials and evidence received from agents or business partners.
• Translate important official documents from Chinese into English for internal records.
• Maintain and organize compliance and case files.
• Track the status of notarization, legalization, and authentication of documents.
• Follow up with internal teams or external agents on missing or pending documents.
• Act as a coordination point between internal teams, Head Office, and subsidiaries.
• Coordinate China visa applications when required.
• Assist in updating standard contract templates and internal forms as instructed.
• Schedule follow-ups and ensure assigned tasks are completed within deadlines.
• Conduct basic administrative research (e.g., collecting firm profiles, service scopes, and contact details).
• Assist in annual or periodic reviews of trademark monitoring arrangements and service providers.
• Support the preparation of simple internal reports and summaries.