Administrative Executive
Skills
About This Role
Overview
- Support the Group Human Resource & Administration Manager in the effective implementation and monitoring of administration activities.
- Supervise and provide guidance on administration matters related to reception, office assistants, and office cleaning staff.
- Ensure smooth day-to-day office operations and maintain an organized work environment.
- Respond to inquiries and requests through the company email and forward communications to the concerned departments.
- Carry out receptionist duties whenever required, including handling incoming/outgoing calls and welcoming office guests.
- Monitor courier activities including sending and receiving items, checking invoices, and coordinating payments against approved quotations.
- Assist new employees with workstation setup, email ID creation, telephone extensions, office supplies, and transportation allowance arrangements.
- Manage air ticket reservations and hotel bookings for employees, senior management, and company owners.
- Coordinate with the transportation department regarding schedules for business trips and office visits.
- Arrange accommodation for newly hired overseas employees.
- Coordinate with the building management and internal maintenance department regarding office maintenance requirements.
- Coordinate and monitor pest control activities in the head office.
- Monitor office parking areas and manage parking access cards for Operations and Head Office employees.
- Coordinate with outsourced cleaning companies and ensure services are delivered according to company standards.
- Plan, order, follow up, and distribute staff uniforms and name badges according to company standards.
- Arrange POS cards for retail staff and ensure employee privileges align with job titles.
- Maintain accurate administrative records, reports, and documentation.
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