Business Development, Administration and Finance Officer

Job Summary

Business Development

• Identify and pursue new business opportunities, strategic partnerships, and potential clients.
• Develop and maintain strong relationships with clients, partners, government entities, and stakeholders.
• Prepare business proposals, presentations, company profiles, and capability statements.
• Conduct market research and competitor analysis to identify emerging business opportunities.
• Coordinate meetings, networking events, conferences, and client visits.
• Support contract negotiations and business agreements in coordination with the legal team.
• Maintain and update the company's business development pipeline and CRM database.
• Assist in preparing tenders, expressions of interest (EOIs), and requests for proposals (RFPs).
• Monitor project progress and ensure timely follow-up with prospective and existing clients.

Administration

• Oversee daily administrative operations to ensure smooth business functions.
• Manage office facilities, supplies, equipment, and service providers.
• Coordinate travel arrangements, meetings, calendars, and corporate events.
• Maintain company records, confidential documents, and filing systems.
• Prepare reports, meeting minutes, correspondence, and internal communications.
• Develop and implement administrative policies and operational procedures.
• Liaise with government authorities for company licensing, renewals, visas, and regulatory requirements.
• Support Human Resources with recruitment coordination, onboarding, employee records, and administrative documentation.

Finance

• Assist in preparing annual budgets, financial forecasts, and cash flow reports.
• Prepare and process invoices, quotations, purchase orders, and payment requests.
• Monitor accounts receivable and accounts payable to ensure timely collections and payments.
• Coordinate with external accountants and auditors during financial reporting and audits.
• Maintain financial records and ensure accurate documentation of transactions.
• Prepare expense reports and monitor operational expenditures.
• Assist in payroll processing and employee reimbursements.
• Support VAT compliance, financial reporting, and other regulatory requirements.
• Monitor project budgets and provide financial updates to management.

Qualifications

• Bachelor's Degree in Business Administration, Finance, Accounting, Management, Marketing, or a related field.
• Professional certifications in Business Development, Finance, or Project Management are an advantage.

Experience

• Minimum **3–5 years** of experience in business development, administration, finance, or office management.
• Experience in professional services, legal, real estate, consulting, or investment firms is preferred.
• Experience preparing commercial proposals, financial reports, and business presentations.

Skills & Competencies

• Strong business development and relationship management skills.
• Good understanding of finance, budgeting, and accounting principles.
• Excellent organizational and administrative abilities.
• Strong communication, negotiation, and presentation skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and financial/accounting software.
• Ability to manage multiple priorities and meet deadlines.
• Strong analytical, problem-solving, and decision-making skills.
• High level of professionalism, integrity, and attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.
• Flexible to work across different office locations and willing to travel when required by the business.
• Fluent in English & Tagalog
• What we offer
• Opportunity to work with local and international clients.
• Exposure to high-profile intellectual property matters.
• Collaborative and professional working environment.