Billing & Administrative Assistant
Key Skills for This Role
Full Job Posting
Qualifications
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office
- Proficient in ERP systems (JD Edwards preferred)
- Ability to work independently and in a fast-paced environment
- Ability to anticipate work needs and interact professionally with customers
- Excellent organizational skills and attention to detail High School Diploma or GED
- 3+ years of experience in accounting
- Background in Finance a must
- Excellent organizational skills and attention to detail
- High School Diploma or GED
Responsibilities
- Process, maintain and submit customer invoices per system guidelines within required deadlines
- Create invoices according to company policy if required
- Merge, scan and upload all customer folders to company data base
- Maintain and update customer info as needed (Customer name, address, mergers, etc.)
- Communicate with customers regarding payment status and resolve payment disputes
- Collaborate with the collections manager and sales to reconcile accounts receivable on a periodic (at least monthly) basis
- Assist with managing accounts payables
- Set up and maintain vendors
- Issue purchase orders and process vendor invoices for payment
- Record, update and maintain monthly expenses
- Maintain and report unbilled revenue report monthly
- Assist with maintaining employee timesheets
- Manage facility accounting and financial reporting
- Perform work related tasks as assigned (Ex. Scan, file, etc.)
- Comply with all NOV Company and HSE policies and procedures
Preferred Qualifications
- Proficient in ERP systems (JD Edwards preferred)
About NOV
Provider of technology and equipment for the energy industry.
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