Bid Management Coordinator
Skills
About This Role
Responsibilities
- Support the coordination of bid and proposal activities across multiple solutions and regions under supervision.
- Review tender requirements and assist in checking compliance with client qualification criteria.
- Support the preparation, review, and submission of proposals to ensure accuracy and completeness.
- Assist in ensuring proposal documentation follows required standards for format, structure, and presentation.
- Support verification that proposal components are updated, including legal terms, financial details, SLAs, and supporting documents.
- Assist in meeting submission deadlines while maintaining quality standards.
Bid Coordination & Submission
- Assist in preparing and packaging bid documentation in line with tender requirements.
- Support bid submissions, including physical and online tender platforms.
- Coordinate with internal teams to collect required inputs in a timely manner.
- Assist in tracking bid timelines, milestones, and deliverables.
Documentation & Compliance
- Support maintaining and updating proposal templates and documentation standards.
- Assist in coordinating legal documentation required for bid participation.
- Help ensure supporting documents such as CVs, certifications, and references are complete and up to date.
- Support contract documentation processes for awarded bids.
CRM & Sales Operations Support
- Assist in ensuring bid and proposal activities are accurately recorded in the CRM system.
- Support the Sales Operations team with CRM data entry, accuracy, and reporting.
- Assist in tracking basic bid-related performance metrics, dashboards, and KPIs.
Communication & Coordination
- Support coordination of bid-related communication between internal teams and clients.
- Monitor bid communication channels and share relevant updates with stakeholders.
- Assist in tracking action plans and following up on assigned tasks to support timely bid completion.
- Bachelor s degree in Business Administration, IT, Management, or a related field.
- 0 2 years of experience in bid support, administration, sales operations, or a related role.
- Good English and Arabic writing and communication skills.
- Exposure to enterprise or government tender processes is an advantage.
- Basic knowledge of bid management and proposal development processes.
- Familiarity with CRM systems is a plus.
- Proficiency in Microsoft Office tools, particularly Word, Excel, and PowerPoint.
- Basic knowledge of document management and proposal formatting tools (e.g., Adobe Acrobat).
- Exposure to online tendering platforms is an advantage.
- Knowledge of the Saudi bidding market, MS Visio, and MS Project is a plus.
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