Bid Management Coordinator

Overview

Bid & Proposal Support

• Support the coordination of bid and proposal activities across multiple solutions and regions under supervision.
• Review tender requirements and assist in checking compliance with client qualification criteria.
• Support the preparation, review, and submission of proposals to ensure accuracy and completeness.
• Assist in ensuring proposal documentation follows required standards for format, structure, and presentation.
• Support verification that proposal components are updated, including legal terms, financial details, SLAs, and supporting documents.
• Assist in meeting submission deadlines while maintaining quality standards.

Bid Coordination & Submission

• Assist in preparing and packaging bid documentation in line with tender requirements.
• Support bid submissions, including physical and online tender platforms.
• Coordinate with internal teams to collect required inputs in a timely manner.
• Assist in tracking bid timelines, milestones, and deliverables.

Documentation & Compliance

• Support maintaining and updating proposal templates and documentation standards.
• Assist in coordinating legal documentation required for bid participation.
• Help ensure supporting documents such as CVs, certifications, and references are complete and up to date.
• Support contract documentation processes for awarded bids.

CRM & Sales Operations Support

• Assist in ensuring bid and proposal activities are accurately recorded in the CRM system.
• Support the Sales Operations team with CRM data entry, accuracy, and reporting.
• Assist in tracking basic bid-related performance metrics, dashboards, and KPIs.

Communication & Coordination

• Support coordination of bid-related communication between internal teams and clients.
• Monitor bid communication channels and share relevant updates with stakeholders.
• Assist in tracking action plans and following up on assigned tasks to support timely bid completion.

Requirements

• Bachelor’s degree in Business Administration, IT, Management, or a related field.
• 0–2 years of experience in bid support, administration, sales operations, or a related role.
• Good English and Arabic writing and communication skills.
• Exposure to enterprise or government tender processes is an advantage.
• Basic knowledge of bid management and proposal development processes.
• Familiarity with CRM systems is a plus.
• Proficiency in Microsoft Office tools, particularly Word, Excel, and PowerPoint.
• Basic knowledge of document management and proposal formatting tools (e.g., Adobe Acrobat).
• Exposure to online tendering platforms is an advantage.
• Knowledge of the Saudi bidding market, MS Visio, and MS Project is a plus.