Bid Coordinator

Role overview

Pre-bid and registration management

• Register, review, and summarize opportunities; notify senior management and maintain bid status and deadline trackers.
• Manage client registrations, prepare pre-bid plans and documents, and coordinate PQQs, EOIs, RFIs, and NDAs.
• Communicate with clients through portals and email, monitor clarifications, and obtain credentials and supporting documents from sub-consultants.
• Maintain bid tools, proposal and client databases, project records, performance benchmarks, and active portal accounts.
• Prepare regular bid updates and summaries for senior management.

Proposal coordination and reporting

• Support the Bid Manager on major proposals and prepare standard villa project and routine submissions.
• Coordinate technical and commercial inputs and track stakeholder deliverables to meet submission requirements and deadlines.
• Compile, review, format, and finalize proposals; ensure professional presentation and submit through appropriate channels.
• Prepare weekly reports on opportunities, registrations, active bids, submission status, and upcoming deadlines.
• Coordinate bid-related meetings and communications and support the team during critical submission periods.

Qualifications and experience

• Bachelor’s degree in Architecture, Engineering, or a related discipline.
• At least 2 years of bidding, proposal coordination, or business development experience; consultancy-sector experience is preferred.

Skills and qualifications

• Proficiency in Adobe InDesign, Adobe Photoshop, and Microsoft Office applications.
• Excellent written and verbal English communication; strong document preparation, formatting, and presentation skills.
• Able to understand technical, strategic, and commercial requirements and coordinate effectively with teams, clients, and sub-consultants.
• Strong organization, attention to detail, time management, initiative, teamwork, and problem-solving; able to meet tight deadlines.
• A strong interest in bid management, proposal development, and business development in architecture and engineering consultancy.

Work location

• Work location is in person.