Assistant to Human Resources Director

Role summary

Executive and personal assistance

• Manage the Director's calendar, meetings, appointments, daily schedule, reminders, and deadlines.
• Arrange meals, reservations, transportation, shopping, appointments, and other personal errands.
• Coordinate business and personal travel, including flights, accommodation, transportation, and itineraries.
• Handle communications, emails, bookings, and administrative matters on the Director's behalf.
• Prepare meeting materials, documents, presentations, and correspondence; anticipate needs and assist discreetly.

HR coordination and support

• Coordinate daily HR activities and follow up on tasks assigned to HR team members.
• Track tasks, deadlines, and pending matters and provide reminders and updates.
• Review HR documents and processes for accuracy, completeness, and alignment with company procedures.
• Follow up on HR concerns, policy violations, and employee matters; collect information and prepare documentation as instructed.
• Gather reports and updates, take meeting notes, track action items, and highlight matters requiring the Director's attention.

Qualifications and experience

• Bachelor's degree in Business Administration, Human Resources, Management, or a related field.
• At least 3 years of experience as a Personal Assistant, Executive Assistant, HR Assistant, or in similar administrative support.

Skills and attributes

• Good written and spoken English; strong communication and interpersonal skills.
• Proficiency in Microsoft Office, Google Workspace, and common administrative tools.
• Strong organization, time management, attention to detail, and ability to manage multiple tasks.
• Proactive, responsible, service-minded, adaptable, discreet, and trustworthy; committed to confidentiality.
• Understanding of HR operations, internal procedures, and employee relations is an advantage.

Travel

• The role requires frequent domestic and international travel with the HR Director and flexibility regarding work location and travel schedules.