Assistant Project Manager

Job Summary

Key Responsibilities

• Manage and deliver multiple architectural, interior, retail fit-out, and commercial projects simultaneously across the Jeddah region.
• Lead full project lifecycle from design brief, concept development, and authority approvals through to site supervision and final handover.
• Coordinate with internal design and operations teams, mall management, contractors, suppliers, and external consultants to ensure alignment with business objectives.
• Develop and maintain comprehensive project schedules, risk registers, and progress reports providing leadership with real-time portfolio visibility.
• Manage and update CRM systems to track project pipelines, client interactions, and follow-ups.
• Oversee vendor negotiations and procurement processes to optimize cost, quality, and delivery timelines.
• Prepare BOQ, FF&E selection, specification, and procurement coordination documentation.
• Conduct regular site inspections to verify work quality, adherence to design intent, and timely resolution of RFIs.
• Support business development through proposal preparation and client presentations.
• Ensure compliance with Saudi authority requirements, building codes, and brand design standards.

Qualifications & Requirements

• Bachelor's degree in Architecture, Interior Design, or a related field.
• PMP® certification is highly preferred; other relevant certifications (SCE, AIA, COA) are an advantage.
• Minimum 7 years of experience in architectural project management, design consultancy, or retail/commercial fit-out projects.
• Proven track record managing large-scale project portfolios (SAR 100M+) with multi-disciplinary teams.
• Strong proficiency in AutoCAD, Revit (BIM), SketchUp, Lumion, and Adobe Photoshop.
• Proficient in MS Project and MS Office Suite (Excel, Word, PowerPoint).
• Experience in BOQ preparation, FF&E selection, sourcing, and procurement coordination.
• Excellent written and verbal communication skills in English; Arabic proficiency is a plus.
• Transferable Iqama or valid Saudi work authorization required.
• Prior experience working in Saudi Arabia or GCC is mandatory.

Core Competencies

• Project Planning, Scheduling & Risk Management.
• Retail & Commercial Fit-out Project Delivery.
• BIM & Design Documentation.
• Stakeholder & Vendor Coordination.
• Site Supervision & Quality Assurance.
• FF&E Selection, Sourcing & Procurement Management.
• Client Relationship Management & CRM Tools.
• Cross-functional Team Leadership.