Assistant Procurement Manager

About This Role

The Project Procurement Associate Manager supports procurement activities related to hospitality projects, including hotel developments, renovations, and operational setups. The role ensures timely sourcing, cost efficiency, and compliance with procurement policies while coordinating with project and operational teams.

Key Responsibilities:

1. Procurement Support

Assist in sourcing materials, equipment, and services for hospitality projects.

Prepare RFQs, RFPs, and tender documentation.

Coordinate with vendors and suppliers for quotations and proposals.

2. Vendor Management

Maintain supplier database and evaluate vendor performance.

Support negotiations to achieve cost-effective procurement solutions.

Ensure timely delivery of goods and services in line with project timelines.

3. Contract & Documentation

Assist in preparing purchase orders and contracts.

Ensure all procurement documentation is accurate and compliant.

Track orders, deliveries, and invoices.

4. Coordination with Projects & Operations

Liaise with project teams, consultants, and hotel operations for procurement requirements.

Ensure alignment with project specifications and timelines.

Support pre-opening procurement for hotels (FF&E, OS&E).

5. Cost Control & Reporting

Monitor procurement budgets and track expenditures.

Identify cost-saving opportunities and efficiencies.

Prepare procurement reports and updates for management.⸻

Key Skills & Competencies:

Knowledge of procurement processes and supply chain

Strong negotiation and coordination skills

Attention to detail and documentation accuracy

Ability to manage multiple projects and deadlines

Familiarity with hospitality procurement (FF&E, OS&E)

Qualifications:

Bachelor’s degree in supply chain, Business Administration, or related field

8+ years of experience in procurement, preferably in hospitality or construction projects

Experience in hotel pre-opening or development projects is an advantage