Assistant Human Resources Manager

About IHCL

Job Objective

Essential Job Tasks

• Monitoring and ensuring activities like recruitment, full & final settlement, salary cycle and leave calculation take place accurately and as per given standards.
• Assessing the overall workforce requirement and forecasting the attrition level; cushion the unit by making talent resourcing plans accordingly.
• Monitoring all exits and separations; striving for retaining employees and studying the reason of existing attrition.
• Regularly reviewing all legal compliances and renewing licenses as and when required.

Financials & Strategy

• Assist in preparing the annual payroll budget exercise for the hotel and ensure all statutory dues are incorporated.
• Assist in preparing the HR Strategy workbook and workforce plan for the hotel.
• Manage payroll activities and ensure no omission of data occurs; ensure all employee salaries and contractor wages are paid on time.

Associate Life-Cycle Management

• Develop strategic sources of recruitment such as campus hiring, job portals, social media, internal mobility and role enhancements.
• Assist sign off on the salaries and terms and conditions of selected associates at all levels; supervise adherence to recruitment profile, timelines and budgets.
• Ensure timely disbursement of offer/intent letters, pre-employment formalities, appointment, confirmation and role enhancement letters to employees concerned.
• Maintain Associate Requisition Forms (ARF) for all kinds of recruitment and plan within the approved budgeted headcount.

Statutory Compliances

• Adherence to provisions under statutory legislations such as Employees Provident Fund Act, Employees State Insurance Act, Payment of Wages Act, Industrial Dispute Act, Contract Labour Regulation and Abolition Act, Payment of Bonus Act, Payment of Gratuity Act, Shops and Commercial Establishments Act
• Update status on adherence to various statutory legislations in the EY application along with supporting documents.

Associate Connect & Belonging

• Administer various employee related facilities such as staff dining, staff accommodation, ladies night drop, Happy Place, day care centre, lockers and restrooms, and employee transportation as per laid down standards.
• Communicate with employees through various channels such as town hall meetings, notice boards, e-mails and skip level meetings.
• Administer the STARS - Special Thanks and Recognition System.
• Follow any other reward and recognition program as per practice at the hotel level.
• Implement all terms finalized as part of the union settlement and ensure adherence; coordinate with union members on various welfare related issues and handle grievances as raised by them.
• Assist during the wage settlement in preparing the workings and documentation.

Contract Management

• Adhere to contractor/vendor management provisions as per guidelines specified.
• Verify and sign off various invoices related to monthly payment to contractors.
• Perform any other assignment given by management within the scope of the job.

Required Qualifications & Experience

• Graduation, Masters in Business Administration or Post Graduate Diploma in Human Resources Management or any other relevant education.
• 5-7 years of work experience.
• Should be fluent in English and preferably the regional dialect.

Key Interfaces & Competencies