Architectural Project Coordinator/ Assistant Project Manager (Architect)

Role overview

Qualifications and experience

• Bachelor's degree in Architecture or Civil Engineering is specified in the requirements; the education section describes a bachelor's degree as preferred.
• 2–5 years of engineering consultancy experience, including at least 2 years in project coordination or assistant project management.
• Relevant experience in architectural engineering design consultancy is sought.

Technical and communication skills

• Strong coordination, communication, and stakeholder management skills.
• Proficiency in Microsoft Office: Excel, Word, and PowerPoint; reporting graphic design skills, especially InDesign.
• Excellent written and verbal English; Arabic is an advantage.
• Good knowledge of design and project delivery from concept through construction supervision.
• Familiarity with Abu Dhabi regulatory authorities and approval processes; Microsoft Project or Primavera P6 skills are preferred.

Project and design coordination

• Support the Project Manager with day-to-day administration; record and follow up on actions and decisions and flag matters needing management attention.
• Assist with multidisciplinary projects from concept through tender/IFC stages, coordinating architectural, structural, MEP, infrastructure, landscape, and specialist disciplines.
• Monitor design deliverables, project requirements, design progress, and coordination between disciplines.
• Assist with project programmes and design schedules, track planned versus actual progress, identify slippage, and follow up on submissions.
• Review design submissions for completeness, coordination, and compliance with the project brief; identify interfaces and conflicts and support design reviews.

Meetings and stakeholder communication

• Prepare and distribute meeting minutes, contribute to agendas and action trackers, attend project meetings, and follow up on client comments, decisions, approvals, and information.
• Coordinate with clients, client representatives, consultants, and project stakeholders; maintain effective communication and escalate critical matters.
• Maintain correspondence, submissions, approvals, meeting minutes, records, and the flow of project information.

Resources and reporting

• Monitor project manhours and resource use against the approved budget and coordinate with discipline managers on resource requirements.
• Flag potential scope changes and additional services; support progress reporting and information for invoicing and commercial management.
• Prepare weekly and monthly progress reports, dashboards, and trackers covering programme, deliverables, risks, issues, resources, and project activities.

Work location

• Work location is in person.