Administrator - Office Management (UAE National)

Overview

Job summary

• We are looking for a reliable and proactive Office Administrator to join our team.
• The ideal candidate will be responsible for providing administrative support, ensuring the smooth running of the office, and maintaining a positive and productive work environment.
• Daily Responsibilities of the Office Administrator include but not limited to the following:
• Active member of the Fire Marshall team.
• Active member of the First Aider team.
• Assists in office refurbishments, office relocations and seating re-arrangements.
• Prepare Purchase Requests, Purchase Orders and Payment Vouchers for office-related suppliers.
• Maintaining all office-related folders, trackers & inventories.
• Assist in handling office maintenance issues (AC related issues, equipment for repair ).
• Responsible for ordering, distributing, and arranging the office stationery.
• Responsible for ordering food for the clients, daily water supply, weekly pantry supplies & cleaning materials and supplies.
• Track and schedule AMCs of office-related suppliers (Pest Control, AC, Water filter, Air freshener ).
• Source suppliers for office requirements (table, chairs, equipment ).
• Monitor the maintenance of the AED machines (battery, adult & pediatric pads).
• Assist in replenishing First Aid kit supplies.
• Assist in document destruction.
• Prepare building work permits for contractors and suppliers.
• Assist with incident report documentation.
• Handle migration and retrieval of files from outsourced storage, ensuring tracker accuracy.
• Arrange uniforms and name badge for the Drivers, Handyman, Office Help, Pantry Assistant & Doormen.
• Assists for parking access for the Visitors and Drive In clients by calling the Building Management/Security.
• Reporting concerns/issues related to the common areas such as toilets, corridor, staircase & parking

Qualifications

• Bachelor's degree in business administration or a related field
• Proven experience as an office administrator, office assistant, or similar role
• Knowledge of office management systems and procedures
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize tasks effectively
• Proactive and independent
• Proficiency in Microsoft Office Suite and other office software
• Fluent in English
• UAE National with Family Book.