Coordinator - Sales & Marketing Administration (UAE National)

Overview

Job Description

• We are seeking a proactive and detail-oriented Administrative Coordinator to support various departments within TFG.
• The ideal candidate will play a vital role in ensuring smooth operations by managing administrative tasks and facilitating communication across teams.
• You will be responsible for maintaining accurate records, coordinating essential processes, and contributing to the overall efficiency of the organization. **Responsibilities:*** **CRM Management:** Ensure CRM is updated with accurate customer, tour, and sales information.
• **Permit Processing:** Handle permits for stand removals, installations, airport passes for equipment, materials, representatives, and managers.
• **Coordination:** Liaise with stand contractors and monitor RERA and DED permits to ensure compliance.
• **Lead Management:** Oversee lead creation, update tour backing requests, assign leads, and manage the registration process.
• **Interdepartmental Support:** Communicate effectively with HR, Accounts, and other departments to meet operational needs.
• **Supply Coordination:** Manage stationery and supplies for various departments.
• **Performance Tracking:** Update and maintain daily reports, performance trackers, and team metrics for assigned departments.
• **Documentation:** Process agent agreements, contracts, and other related documents while ensuring accuracy.
• **Data Management:** Monitor, register, and record customer details, payments, status updates, and tagging information.
• **Filing:** Handle electronic and digital filing requirements to maintain organized records.
• This position is ideal for someone who thrives in a fast-paced environment, values accuracy, and enjoys working collaboratively across multiple teams.

Desired Skill & Expertise

• Experience: 1–2 years of experience in an administrative role.
• Technical Proficiency: Advanced knowledge of Microsoft Office and familiarity with CRM systems.
• Organizational Skills: Highly organized with the ability to prioritize tasks and meet deadlines effectively.
• Attention to Detail: Capable of designing and processing a wide range of documents accurately.
• Teamwork: A professional, friendly demeanor and ability to work effectively as part of a team.
• Adaptability: Flexible and positive attitude to handle dynamic and evolving tasks.