Administrator

Overview

Key Duties & Responsibilities

• Provide administrative support to management, departments, and project teams.
• Prepare, review, and maintain letters, reports, meeting minutes, correspondence, and administrative documentation.
• Manage incoming and outgoing correspondence, courier services, and document distribution.
• Maintain organized filing systems and ensure accurate record keeping of company documents and records.
• Coordinate meetings, appointments, conference room schedules, and management calendars when required.
• Follow up on action items, pending approvals, and departmental requests to ensure timely completion.
• Maintain and update administrative trackers, registers, logs, and company records.
• Coordinate office supplies, stationery, office equipment, and general administrative requirements.
• Support project teams and departments with document preparation, submissions, and administrative coordination.
• Maintain company licenses, registrations, insurance records, and other corporate documents, ensuring renewals are tracked and completed on time.
• Coordinate with suppliers, service providers, clients, consultants, subcontractors, and government authorities as required.
• Support onboarding activities by preparing documentation and administrative requirements for new employees.
• Assist management in preparing presentations, reports, and business documentation.
• Maintain confidentiality of company information and sensitive records at all times.
• Ensure office facilities are maintained in an organized, professional, and efficient manner.

Requirements

• Bachelor's Degree or Diploma in Business Administration, Management, or a related field.
• Minimum 1 years of administrative experience.
• Previous experience within MEP, construction, infrastructure, engineering, or contracting companies is preferred.
• Strong organizational, coordination, and multitasking abilities.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong document management and record-keeping skills.
• Ability to work independently and manage multiple priorities simultaneously.
• Professional attitude with strong attention to detail and accuracy.

Preferred Qualifications

• Experience supporting project-based contracting organizations.
• Familiarity with ERP systems, document management systems, and administrative reporting tools.
• Experience maintaining company licenses, permits, insurance records, and statutory documentation.
• Knowledge of UAE business administration practices and corporate documentation requirements.
• Pay: AED2,500.00 - AED3,500.00 per month