Administrator
Role Overview
Coordinate office activities and perform secretarial assignments supporting professional or management staff.
Secretary Level 2 is described as an experienced level with a full range of secretarial assignments and judgment within established policies and procedures.
The listed duties are typical examples and may not all apply to every position.
Key Skills for This Role
Full Job Posting
About EGA
Emirates Global Aluminium describes itself as the world's biggest premium aluminium producer and the largest industrial company in the UAE outside the oil and gas industry.
The company operates across the aluminium value chain and has operations on four continents.
EGA reports more than 7,000 employees, including more than 1,200 UAE Nationals.
Job purpose and level
Coordinate office activities and perform secretarial assignments supporting professional or management staff.
Secretary Level 2 is described as an experienced level with a full range of secretarial assignments and judgment within established policies and procedures.
The listed duties are typical examples and may not all apply to every position.
Correspondence and documentation
- Compose and type routine correspondence, reports, minutes, technical material, numerical data, charts, and forms.
- Proofread and correct materials for grammar, format, completeness, and content.
- Sort and distribute incoming mail and connect correspondence with related files and materials.
- Assist with budgets and financial reports; prepare and monitor timekeeping and personnel records.
- Screen visitors and calls, take messages, schedule appointments, and provide information about operations and policies.
Meetings and records
- Arrange meetings and conferences, notify interested parties, and make travel reservations as needed.
- Take minutes or recordings for distribution to meeting participants.
- Maintain office files, logs, indexes, control records, and other information.
- Enter, retrieve, update, verify, and delete information in electronic files.
Office supplies and compliance
- Determine needs and order office supplies and equipment and arrange repair and maintenance services through agency channels.
- Comply with relevant safety, quality, and environmental policies, procedures, and controls.
- Perform other related duties or assignments as directed.
Minimum qualifications and experience
- Education typically acquired through completion of high school.
- Three years of administrative support experience, including one year equivalent to experienced administrative support work or Secretary Level 1.
- Intermediate knowledge of office practices, procedures, and computer software programs.
- Intermediate knowledge of correct English usage and grammar.
- Intermediate knowledge of the organization and composition of letters, minutes, reports, charts, and spreadsheets.
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