Administrator
Role Overview
Coordinate office activities and perform secretarial assignments supporting professional or management staff and ongoing office operations.
Secretary Level 2 is described as an experienced level, handling a full range of secretarial assignments and using judgment within established policies and procedures.
Key Skills for This Role
Full Job Posting
About EGA
Emirates Global Aluminium is a major integrated aluminium producer with operations on four continents, spanning bauxite mining, primary aluminium production, and recycling.
The company operates facilities in the UAE, Guinea, Germany, and the United States and employs more than 7,000 people.
Job purpose and level
Coordinate office activities and perform secretarial assignments supporting professional or management staff and ongoing office operations.
Secretary Level 2 is described as an experienced level, handling a full range of secretarial assignments and using judgment within established policies and procedures.
Correspondence and documentation
- Prepare and type routine correspondence, reports, minutes, technical material, numerical data, charts, and forms; proofread for grammar, format, completeness, and content.
- Sort, open, and distribute incoming mail and match correspondence with relevant files or materials.
- Assist with budgets and financial reports and prepare and monitor timekeeping and personnel records.
- Screen visitors and calls, take messages, schedule appointments, and provide information about operations and policies.
Meetings and records
- Schedule meetings and conferences, notify participants, and arrange travel reservations as needed.
- Take and distribute meeting minutes or recordings.
- Maintain office files, logs, indexes, control records, and other work information; update and verify electronic files.
Office supplies and compliance
- Identify needs and order office supplies, equipment, repairs, and maintenance services through established channels.
- Follow relevant safety, quality, and environmental management policies, procedures, and controls.
- Perform other related duties or assignments as directed.
Minimum qualifications and experience
- Educational level typically acquired through completion of high school.
- Three years of administrative support experience, including one year at an experienced level or equivalent to Secretary Level 1.
Skills
- Intermediate knowledge of office practices, procedures, and computer software programs.
- Knowledge of correct English usage and grammar and the composition of letters, minutes, reports, charts, and spreadsheets.
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