Administrative Support Officer (Supplemental Workforce - Third Party Contract)

Role overview

Key accountabilities

• Support the Department Director and department with administrative coordination.
• Prepare agendas, record meeting minutes, track actions, and maintain official records.
• Coordinate departmental time and attendance processes.
• Support Front Office operations, budget monitoring, mission requests, and related administration.
• Manage stationery and office supplies.
• Follow up on staff missions, Back-to-Office Reports, and mission settlements.
• Arrange logistics for visiting delegations and official guests.
• Coordinate information flow and collaboration across divisions.
• Follow up on urgent leadership assignments and complete ad hoc tasks as directed.

Education and experience

• Bachelor’s degree in Business Administration, Management, Public Administration, Office Administration, or a related field.
• At least one year of relevant experience in administrative support, office coordination, executive assistance, or a related area.
• English is mandatory.

Skills and knowledge

• Strong organizational, coordination, and time-management skills.
• Effective written and verbal communication, including professional correspondence and meeting minutes.
• Ability to prioritize urgent assignments and follow through on actions.
• Interpersonal skills to coordinate across divisions and with internal and external stakeholders.
• Attention to detail, accuracy, discretion, and appropriate handling of sensitive information.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
• Working knowledge of budgets, missions, travel settlements, records management, and office logistics.
• Adaptability in a dynamic, deadline-driven environment.

Application documents

• Applicants are asked to provide a resume or CV, a copy of their passport, and an academic certificate.