Administrative Officer / Junior Accountant

About This Role

Accountant / Administrative Officer

We are seeking a reliable, detail-oriented, and experienced Accountant / Administrative Officer to join our team. This role combines accounting, administration, and coordination responsibilities to ensure the smooth day-to-day operations of the centre.

Key Responsibilities

Accounting & Finance

• Manage daily banking activities, including monitoring transactions and performing account reconciliations
• Maintain accurate bookkeeping records in coordination with the external bookkeeping team (Express Solutions)
• Take full ownership of accounting execution, including payments and financial tracking
• Process and manage all payments (utilities, suppliers, services, etc.) in line with approved schedules and management coordination
• Act as the main point of coordination between contractors, suppliers, reception, management, and the bookkeeping team
• Verify and reconcile incoming payments with reception (PayBy Link, bank transfers, etc.)

Reporting & Financial Processes

• Prepare monthly practitioner settlement reports (per doctor/practitioner)
• Submit reports to the Senior Accounting Team for review and approval prior to payment
• Support payroll preparation, including staff deductions and confirmations

Quotations & Procurement Support

• Prepare internal quotations as required
• Source and obtain quotations from external vendors and service providers

Administration

• Record and maintain daily sales and expense documentation
• Manage petty cash with accurate tracking
• Prepare weekly and monthly reports
• Maintain staff records, including leave tracking
• Handle license renewals (Trade License, DHA, insurance, etc.)
• Coordinate with maintenance, suppliers, and cleaning staff
• Manage emails, calls, and general correspondence
• Organize and maintain filing systems

PRO & HR Support

• Process staff visas (applications, renewals, cancellations)
• Maintain employee documentation and records

Additional Support

• Assist with executive administrative tasks when required

Requirements

• Minimum 10 years of experience in accounting roles
• Proven experience in both accounting and administrative functions
• Strong organizational and multitasking abilities
• High attention to detail and ability to meet deadlines
• Excellent communication skills
• Proficiency in Microsoft Office and accounting systems
• Fluency in Tagalog and English is required
• UAE experience is preferred

What We Offer

• Supportive and professional work environment
• Opportunity to grow within a dynamic team

Employment Details

• Location: Jumeirah 1 (must be able to commute reliably)
• Contract Duration: 2 years
• Working Hours: 9 hours per day (including 1-hour break)
• Clinic Hours: 7:00 AM – 8:00 PM (shift-based)
• Days Off: 2 days per week

Package & Benefits

• Employment package in accordance with UAE Labour Law
• Health insurance provided
• 30 days annual leave

Additional Information

• Candidates must be willing to complete a 7-day trial period
• CV submission must include a recent professional photograph
• Candidates are encouraged to review our website and familiarize themselves with our services prior to the interview
• Only candidates available for immediate joining will be considered

Job Type: Full-time

Pay: AED8,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• Accounting: 5 years (Required)

Language:

• Tagalog (Required)

Work Location: In person