Administrative Officer

About Us

Role Overview

General Administration

• Manage all day-to-day office operations at the Motor City headquarters
• Handle internal and external correspondence, scheduling, and coordination between departments and branch managers
• Organize and maintain company files, records, and databases in an orderly and accessible manner
• Coordinate with government entities for trade license renewals, municipality requirements, and regulatory compliance
• Manage office supplies, equipment, and facilities to ensure a well-functioning work environment
• Support management with reports, meeting coordination, presentations, and follow-ups
• Serve as the central point of contact for administrative matters across all UAE branches

Human Resources

• Manage the full employee lifecycle administration: onboarding, contracts, probation tracking, renewals, and offboarding
• Handle visa applications, Emirates ID renewals, labor contracts, and all PRO-related government transactions
• Maintain accurate and up-to-date employee records and HR files
• Track staff attendance, leave, and absence in coordination with branch managers
• Support payroll preparation by providing accurate HR data (timesheets, deductions, additions)
• Assist in recruitment administration: posting job ads, screening CVs, scheduling interviews, and issuing offer letters
• Ensure company compliance with UAE labor law requirements

Purchasing & Supplier Management

• Manage the end-to-end purchasing process for office supplies, packaging materials, uniforms, and non-food operational items
• Source and evaluate suppliers, obtain quotations, and negotiate favorable terms
• Raise and process purchase orders, track deliveries, and ensure timely receipt of goods
• Maintain an organized purchasing log and reconcile invoices with the finance team
• Build and maintain strong relationships with key vendors and service providers
• Assist in managing supplier contracts and renewal schedules

Documentation & Compliance

• Prepare, review, and manage all company documents including contracts, agreements, NOCs, and official correspondence
• Ensure all business licenses, certifications (including Halal), and permits are valid and renewed on time
• Maintain a structured document management system (physical and digital)
• Support audit processes by providing accurate and complete documentation when required
• Coordinate with legal counsel or PRO services for any documentation requiring government submission

Requirements

• Bachelor's degree in Business Administration, Management, or a related field
• Minimum **3–5 years of experience** in a similar administrative role, preferably in F&B, retail, or hospitality
• Solid understanding of **UAE labor law, visa processes, and PRO procedures**
• Experience in purchasing and vendor management
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational skills with excellent attention to detail
• Ability to multitask, prioritize, and work under pressure with minimal supervision
• Excellent communication skills in English (Arabic And French is a strong advantage)
• Positive, can-do attitude with a team-player mindset
• Prior experience working in an F&B or multi-branch business is a plus

What We Offer

• Opportunity to grow within a globally recognized and expanding F&B brand
• Dynamic and multicultural work environment
• Supportive leadership team based in Motor City, Dubai
• *Only shortlisted candidates will be contacted.*

Job Types: Full-time, Permanent

Application Question(s)

• Are you Female

Education

• Bachelor's (Required)

Language

• Arabic (Required)