Administrative Officer
Skills
About This Role
Office Management
- Manage office supplies inventory and place orders as needed.
- Ensure maintenance and upkeep of office facilities and equipment.
- Coordinate with vendors for facility management and other administrative services.
- Oversee and support all administrative duties in the office.
- Liaise with facility management vendors, including cleaning, catering, and security services.
- Manage the office budget and track office expenditures.
Travel & Meeting Coordination
- Organize travel and accommodation arrangements for staff and visitors.
- Schedule meetings, prepare agendas, and maintain minutes of meetings.
Record Keeping
- Maintain organized and up-to-date records for all administrative documents.
- Handle correspondence, filing (physical and digital), and other clerical tasks.
- Manage petty cash and related expenses.
Compliance & Reporting
- Manage the interaction with the local advisor in charge of accounting and payroll.
- Assist in ensuring compliance with local administrative regulations and company policies.
- Provide support in preparing documentation for audits and inspections.
Qualifications and Skills
- Min of 4 years of Proven experience as an Office Manager, Administrative Officer, or similar role
- Strong organizational and multitasking abilities.
- Good communication and interpersonal skills.
- Ability to maintain confidentiality and act with integrity.
- Ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
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