Administrative Officer
Skills
About This Role
Job Summary
We are looking for a proactive and highly organized Administrative Officer to support our daily business operations and ensure smooth coordination across departments.
The role involves administrative management, vendor coordination, and effective communication with both internal teams and external partners.
The ideal candidate will have strong experience in handling executive-level correspondence, supporting the CEO, and ensuring efficient workflow across all teams.
Candidates with excellent communication skills, proficiency in Google Drive and Microsoft Office, and more than 3 years of relevant experience are encouraged to apply.
Immediate joiners will be given preference.
Key Responsibilities
- Oversee and manage day-to-day administrative operations to ensure a smooth office workflow.
- Maintain organized and up-to-date records, reports, and documentation.
- Manage calendars, schedule meetings, and assist in coordinating internal and external appointments.
- Handle correspondence, prepare reports, and draft professional communications as required by the CEO and management.
- Coordinate internal communications between departments to ensure seamless collaboration.
- Communicate and follow up with vendors and service providers regarding orders, quotations, and service requests.
- Provide direct administrative assistance to the CEO, including scheduling, document preparation, and project coordination.
- Maintain confidentiality and professionalism while handling sensitive company or management information.
- Serve as a point of contact for customer inquiries and concerns via email, phone, or in person.
Requirements & Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum 3 years of experience in administrative coordination, executive assistance, or office management.
- Experience working directly with senior management or a CEO is highly preferred.
- Proficiency in Google Workspace (Google-Drive, Sheets, Docs), Microsoft Office (Word, Excel) and emails communication.
- Strong communication and interpersonal skills in English (spoken and written).
- Proven ability to multitask, prioritize, and handle confidential matters professionally.
- Detail-oriented, solution-driven, and adaptable in a fast-paced environment.
- Immediate joiners preferred.
• Location: Dubai Silicon Oasis, Dubai, UAE
- Work Hours: 1:00 PM – 10:00 PM
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