Administrative Officer

Job Summary

Administrative Officer

Key Responsibilities

• Manage and oversee day-to-day administrative operations to ensure efficient office workflow and business continuity.
• Maintain accurate, organized, and up-to-date records, reports, files, and company documentation.
• Manage executive calendars, schedule meetings, coordinate appointments, and arrange internal and external business engagements.
• Provide direct administrative support to the CEO, including correspondence management, document preparation, meeting coordination, and project follow-up.
• Draft, review, and prepare professional emails, reports, presentations, and business communications on behalf of management.
• Coordinate and facilitate communication between departments to ensure effective collaboration and timely completion of tasks.
• Act as a primary point of contact for clients, addressing inquiries, coordinating meetings, and ensuring a high level of customer service and professionalism.
• Liaise with vendors, suppliers, and service providers regarding quotations, purchase requests, service agreements, and follow-ups.
• Handle confidential company, management, and client information with the highest level of discretion and integrity.
• Support management with special projects, operational initiatives, and administrative assignments as required.
• Ensure timely follow-up on action items, deadlines, and pending matters involving internal teams, clients, and external stakeholders.
• Maintain a professional office environment and contribute to a positive and productive workplace culture.
• Effectively manage multiple priorities and perform well under pressure while meeting deadlines in a dynamic business environment.

Requirements & Qualifications

• Minimum of 3 years of experience in administrative coordination, executive assistance, office management, or a similar role.
• Proven experience providing direct support to senior management or a CEO is highly preferred.
• Strong proficiency in Google Workspace (Google Drive, Docs, Sheets) and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills in English.
• Strong organizational, planning, and time-management skills with exceptional attention to detail.
• Ability to multitask, prioritize responsibilities, and work efficiently in a fast-paced environment.
• Demonstrated ability to work under pressure, meet deadlines, and manage changing priorities effectively.
• Experience coordinating with clients, vendors, and external stakeholders in a professional manner.
• High level of integrity and discretion in handling confidential and sensitive information.
• Strong problem-solving skills, proactive mindset, and solution-oriented approach.
• Professional appearance, positive attitude, and excellent interpersonal skills.
• Immediate joiners will be given preference.

Job Details

• **Location:**

Dubai Silicon Oasis, Dubai, UAE

• **Working Hours:**