Administrative Manager

About This Role

Location:  Dubai, UAE

Position Type:  Full-Time, Office Based

We are seeking a polished, proactive, and highly organised Administrative Manager with Executive Assistant responsibilities to support our CEO and Founder while ensuring the smooth day-to-day running of our Dubai office.

This is a varied and fast-paced role suited to someone who thrives in a client-facing environment, enjoys multitasking, and takes pride in creating an efficient and welcoming workplace.

Front of House & Office Coordination

• Manage and host the reception area, greeting clients and visitors professionally
• Answer and manage incoming office calls and enquiries
• Ensure the office remains tidy, organised, and fully operational
• Manage office supplies, snacks, and general office inventory
• Coordinate onboarding logistics for new staff members

Executive Assistant Support

• Provide dedicated EA support to the CEO and Founder
• Schedule meetings and manage calendars
• Coordinate travel arrangements and related administration
• Assist with general business and personal administrative tasks as required

Client Administration & Reporting

• Manage private client administration for the Dubai office
• Prepare invoices and track deposits/payments
• Handle customer service queries professionally and efficiently
• Produce weekly sales reports for management review

Events & Culture

• Organise monthly team socials and end-of-month events
• Coordinate company celebrations including Christmas parties and team gatherings
• Support the planning and execution of company events

Candidate Profile

• Previous experience in Office Management, Executive Assistant, or Administrative roles
• Excellent communication and interpersonal skills
• Professional, confident, and client-facing demeanour
• Strong organisational skills with excellent attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Proficient in Microsoft Office and general admin systems
• Positive, proactive, and team-oriented attitude

What We Offer

• Competitive salary package based on experience
• Opportunity to travel with the business when required
• Exposure to exciting company events and networking opportunities
• Dynamic and collaborative office environment
• Opportunity to work closely with senior leadership
• Long-term growth and development opportunities

To apply, please submit your CV.