Administrative Manager

Job Purpose

Key Roles & Responsibilities

• Supervise daily administrative operations to ensure efficiency and compliance with company policies.
• Oversee the procurement and management of office supplies, tools, and equipment.
• Implement and maintain efficient office systems, including documentation, filing, and communication protocols.
• Oversee the management and upkeep of labor camps, ensuring compliance with health, safety, and legal standards.
• Coordinate with maintenance teams to address facility issues promptly.
• Ensure proper allocation of accommodations and resolve grievances related to labor facilities.
• Handle communications with government agencies for permits, approvals, and compliance matters.
• Manage legal documentation related to licenses, and regulatory requirements.
• Ensure timely renewals of company and facility certifications.
• Oversee the maintenance and repair of labor camps.
• Supervise secretarial tasks, including scheduling meetings, managing correspondence, and preparing reports.
• Maintain and organize the company’s main archive, ensuring records are accurate, accessible, and secure.
• Prepare monthly administrative performance and expense reports for senior management.
• Maintain detailed records of maintenance schedules, labor camp operations, and governmental interactions.
• Perform any other related tasks required by the direct manager.

Education Qualification & Experience

• Bachelor’s degree in Business Administration, Facility Management, or a related field.
• Minimum of 9 years of experience in Business Administration, Facility Management, with at least 3 years in a supervisory position.
• Facility Management: Knowledge of building maintenance, health, and safety regulations.
• Government Procedures: Familiarity with local laws, licensing, and regulatory compliance.
• Record-Keeping: Proficiency in maintaining and organizing archives and documentation.
• Administrative Software: Experience with ERP systems, MS Office Suite, and document management tools.
• Budget Management: Ability to manage administrative budgets and reduce operational costs.