Investment Banking Administrative Manager / EA
About This Role
Role Overview Administrative Manager
Location: Dubai
Reporting to: Senior Management
Role Summary
A broad and hands-on role combining executive support with operational oversight, HR coordination, and office management. The position requires a highly organized and proactive individual who can manage multiple responsibilities across the business.
Key Responsibilities
Executive Support
Diary and calendar management for senior leadership
Travel coordination, itineraries, and expense management
Supporting meetings, board logistics, and internal coordination
Operations & Office Management
Day-to-day office management and facilities oversight
Vendor sourcing and management (including real estate, maintenance, and services)
Business continuity and general operational support
HR & People
Recruitment support (including coordination with agencies)
Onboarding and offboarding processes
Visa processing and renewals
Health insurance administration and renewals
Compliance & Governance
Liaising with compliance, auditors, and external advisors
Supporting regulatory requirements (DIFC/DFSA and CMA where applicable)
Assisting with policy and procedure updates
Data Protection
Supporting data protection processes and working with external Data Protection Officer
Maintaining records and assisting with annual reviews
CSR & Initiatives
Managing and coordinating CSR initiatives and partnerships
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