Administrative Executive
Skills
About This Role
Job Summary
- We are seeking a highly organized and experienced Administrative Executive to support the Group Human Resource & Administration Manager in overseeing and managing the company’s administration operations.
- The ideal candidate will be responsible for office administration, employee support services, travel coordination, accommodation arrangements, office maintenance coordination, and supervision of general administration activities.
- The role requires excellent communication skills, strong attention to detail, and the ability to manage multiple responsibilities in a fast-paced corporate environment.
- Roles and Responsibilities:
- Support the Group Human Resource & Administration Manager in the effective implementation and monitoring of administration activities.
- Supervise and provide guidance on administration matters related to reception, office assistants, and office cleaning staff.
- Ensure smooth day-to-day office operations and maintain an organized work environment.
- Respond to inquiries and requests through the company email and forward communications to the concerned departments.
- Carry out receptionist duties whenever required, including handling incoming/outgoing calls and welcoming office guests.
- Monitor courier activities including sending and receiving items, checking invoices, and coordinating payments against approved quotations.
- Assist new employees with workstation setup, email ID creation, telephone extensions, office supplies, and transportation allowance arrangements.
- Manage air ticket reservations and hotel bookings for employees, senior management, and company owners.
- Coordinate with the transportation department regarding schedules for business trips and office visits.
- Arrange accommodation for newly hired overseas employees.
- Coordinate with the building management and internal maintenance department regarding office maintenance requirements.
- Coordinate and monitor pest control activities in the head office.
- Monitor office parking areas and manage parking access cards for Operations and Head Office employees.
- Coordinate with outsourced cleaning companies and ensure services are delivered according to company standards.
- Plan, order, follow up, and distribute staff uniforms and name badges according to company standards.
- Arrange POS cards for retail staff and ensure employee privileges align with job titles.
- Maintain accurate administrative records, reports, and documentation
Desired Candidate profile
- Bachelor’s degree in Business Administration, Management, or related field.
- Minimum 7–10 years of experience in administration, office management, or corporate support services.
- Proven experience supporting senior management and handling confidential administrative matters.
- Strong experience in travel coordination, employee services, and office administration.
- Experience coordinating with maintenance teams and building management.
- Preferably with experience working in or supporting a facility management company/environment.
- Proficiency in MS Office with strong expertise in Microsoft Word, Excel, and PowerPoint.
- Excellent command of the English language (verbal and written).
- Exceptional communication, reporting, and interpersonal skills.
- Strong organizational and multitasking abilities.
- Ability to analyze and improve administrative procedures and operating practices.
- Detail-oriented and comfortable working in a fast-paced office environment.
- Ability to prioritize tasks and complete projects within deadlines.
- Experience in retail or corporate office administration environments.
- Strong vendor coordination and payment follow-up experience.
- Ability to handle multiple administrative functions independently and professionally.
- Pay: AED6,500.00 - AED8,000.00 per month
Application Question(s)
- 1. Do you have 7+ years of experience in administration, office management, or corporate support roles?
- 2. Do you have experience supporting senior management or executives?
- 3. Have you handled travel bookings, hotel arrangements, and employee accommodation before?
- 4. Do you have experience coordinating with vendors, building management, or facility services (maintenance, cleaning, pest control, etc.)?
- 5. Are you experienced in managing office operations and supervising support staff (reception, office assistants, cleaners)?
- 6. Are you proficient in Microsoft Excel, Word, and PowerPoint?
- 7. Do you have experience maintaining attendance records, reports, and administrative documentation?
- 8. Are you comfortable working in a fast-paced corporate environment with multiple priorities?
- 9. Have you worked in retail, corporate office, or facility management environments?
- 10. Are you able to join immediately?
- 10. What is your expected salary?
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