Administrative Executive

About This Role

Job Requisition ID: 177186

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview Of The Role As an Administrative Executive, you will support Trading Enterprises brands—Honda, CJDR, Volvo, by ensuring smooth and efficient back office operations. You will play a key role in enhancing administrative processes across Sales, Aftersales, Marketing, HR, Finance, and Compliance, enabling teams to deliver a seamless customer and employee experience.

What You Will Do

• Conduct User Acceptance Testing (UAT) for sales teams, troubleshoot SAP and Connect systems, and support back-office invoicing activities.
• Manage pricing and discount updates, support showroom invoicing during staff absence, maintain monthly campaign setups, and handle down payment assistance in SAP.
• Process asset requisitions and procurement needs for Network & Facilities, Marketing, Sales, and Aftersales projects and operations.
• Manage recovery and invoice corrections related to short collections and upsells from showroom and aftersales.
• Ensure employees are aligned to the correct org units/cost centres and process manpower requisitions, vacancies, leavers, and replacement roles.
• Work closely with Real Estate and Network teams to support new location setups, refurbishments, AMC renewals, trade licenses, CI compliance, and other facility requirements.

Required Skills To Be Successful

• 2–3 years of experience in retail sales or a similar administrative support environment.
• Bachelor’s degree preferred.
• Experience in SAP, Ariba P2P, and MS Excel (advantageous).
• Excellent communication—written, verbal, and presentation.

About The Team You will be part of the Central Administration function, supporting multiple automotive brands within Trading Enterprises. The team works collaboratively with Sales, Aftersales, Marketing, Human Resources, Finance, Network & Facilities, and Compliance to deliver seamless operational excellence across the UAE.

What Equips You For The Role

• Strong organizational foundations and ability to manage diverse tasks.
• Technical understanding of ERP and procurement systems (SAP, Ariba P2P preferred).
• A proactive, self driven approach and strong accountability.
• Ability to work across departments and support multiple stakeholders simultaneously.
• Proactive attitude with strong initiative and commitment to deadlines.
• Team player with proven cross functional collaboration.
• Ability to clearly communicate processes and respond to queries.

We’re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

Before you click “apply”: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

Additional Internal Information:

• Reports to: Sr. Operations & Planning Manager
• Band: F

Note:- You must have been an Al-Futtaim employee for at least 18 months in order to be considered.

You must inform your HRBP in confidence of your application.

Please note that this vacancy may be advertised externally in the next week so apply without delay.