Administrative Coordinator

Role overview

Administrative support and coordination

• Coordinate day-to-day administrative and office activities and support management and departments.
• Prepare, format, and maintain reports, letters, memos, presentations, and business documents.
• Manage office supplies, stationery, equipment, and inventory; maintain organized physical and electronic filing systems.
• Coordinate meetings, appointments, communications, agendas, minutes, and action-item follow-up.
• Liaise with employees, clients, suppliers, and service providers; circulate information and documents between departments.
• Assist with company events, business travel, and administrative arrangements.

Records, facilities, and departmental support

• Maintain administrative records, databases, registers, correspondence tracking, and periodic reports.
• Support document filing, retrieval, confidentiality, version control, expiry dates, renewals, and submission deadlines.
• Coordinate office maintenance, cleaning, repairs, and facility requirements; follow up with vendors on quotations, deliveries, invoices, and service requests.
• Monitor office expenses and support purchase requisitions, invoice processing, and expense claims.
• Assist with onboarding documents, personnel records, leave records, attendance reports, and staff communications.
• Support routine administrative tasks for HR, Finance, Procurement, and Operations.

Qualifications and experience

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• 2–4 years of experience in administration, office coordination, or a similar role.
• Proficiency in Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.
• Experience with document management systems, ERP systems, or administrative software is advantageous.
• Strong written and verbal communication skills in English; additional language skills are advantageous.

Skills and competencies

• Excellent organizational and time-management skills; strong attention to detail and accuracy.
• Effective communication and interpersonal skills; ability to multitask and prioritize competing deadlines.
• Strong problem-solving and follow-up skills; professional attitude and customer-service orientation.
• Ability to handle confidential information responsibly and work independently and collaboratively across departments.

Compliance and performance

Working relationships and additional duties

Work location

• Work is in person.