Administrative Assistt / Office Support Coordinator

Role overview

Key responsibilities

• Provide day-to-day administrative support, including document preparation, data entry, filing, and digital record management.
• Coordinate calendars, meetings, appointments, and follow-up actions to support effective time management.
• Manage routine email correspondence, respond to administrative inquiries, and direct requests to appropriate departments.
• Prepare reports, presentations, meeting notes, spreadsheets, and other business documents as required.
• Maintain organized digital files, databases, contact lists, and internal records, keeping information accurate and accessible.
• Assist with onboarding coordination, document collection, internal communications, and general employee support.
• Track administrative requests, deadlines, approvals, and outstanding tasks to ensure timely completion.
• Coordinate routine operational requirements with vendors, service providers, and internal teams.
• Support expense documentation, invoice tracking, office supply coordination, and other administrative processes where applicable.
• Help improve administrative workflows, documentation standards, and information-sharing procedures.
• Handle confidential business information responsibly and follow established company policies.

Requirements

• At least 3 years of relevant experience in administration, office coordination, executive support, or business operations is preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills with a professional, service-oriented approach.
• Proficiency in Microsoft Office or Google Workspace, including spreadsheets, documents, presentations, and calendars.
• Experience with digital filing systems, collaboration platforms, and task management tools is an advantage.
• Ability to work independently in a remote environment and coordinate effectively with a distributed team.
• Strong problem-solving skills, discretion, and commitment to maintaining accurate records.
• Bachelor’s degree or equivalent qualification is preferred; professional certifications are not required.

Work arrangement

• The role is fully remote and part-time.

What the employer offers

• Flexible part-time remote work and collaboration across distributed teams.
• Supportive working environment that values initiative, reliability, and professional growth.
• Opportunities to strengthen administrative, coordination, and business operations skills.
• Exposure to diverse workflows and cross-functional collaboration.
• Opportunity to contribute to organizational efficiency and day-to-day business success.