Administrative Assistt / Office Support Coordinator

The Role

Key Responsibilities

• Provide administrative support with document preparation, data entry, filing, and digital record management.
• Coordinate calendars, meetings, appointments, and follow-up actions.
• Manage routine email correspondence and inquiries, routing requests to appropriate departments.
• Prepare reports, presentations, meeting notes, spreadsheets, and other business documents.
• Maintain accurate and accessible digital files, databases, contact lists, and internal records.
• Assist with onboarding, document collection, internal communications, and employee support.
• Track requests, deadlines, approvals, and outstanding tasks.
• Coordinate routine operational requirements with vendors, service providers, and internal teams.
• Support expense documentation, invoice tracking, office supply coordination, and related processes where applicable.
• Improve administrative workflows, documentation standards, and information-sharing procedures.
• Handle confidential information responsibly and follow company policies.

Requirements

• At least 3 years of relevant administration, office coordination, executive support, or business operations experience is preferred.
• Strong organization, attention to detail, and ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication and a professional, service-oriented approach.
• Proficiency in Microsoft Office or Google Workspace, including spreadsheets, documents, presentations, and calendars.
• Experience with digital filing systems, collaboration platforms, and task management tools is an advantage.
• Able to work independently remotely and coordinate with a distributed team.
• Strong problem-solving skills, discretion, and commitment to accurate records.
• Bachelor's degree or equivalent qualification preferred; certifications are not required.

Work Arrangement

• The role is fully remote and part-time.

What We Offer

• Flexible part-time remote work with opportunities to collaborate across distributed teams.
• Supportive environment that values initiative, reliability, and professional growth.
• Opportunities to strengthen administrative, coordination, and business operations skills.
• Exposure to diverse workflows and cross-functional collaboration.
• Opportunity to contribute to organizational efficiency and day-to-day business success.