Administrative Assistt / Office Support Coordinator

Role and work arrangement

About the organization

Key responsibilities

• Prepare documents, enter data, file materials, and manage digital records; coordinate calendars, meetings, appointments, and follow-ups.
• Manage routine email and inquiries; prepare reports, presentations, meeting notes, spreadsheets, and other business documents.
• Maintain files, databases, contact lists, and internal records; assist with onboarding, document collection, communications, and employee support.
• Track requests, deadlines, approvals, and tasks; coordinate routine requirements with vendors, service providers, and internal teams.
• Support expense documentation, invoice tracking, and office supplies where applicable; improve workflows and documentation standards.
• Handle confidential information responsibly and follow company policies.

Requirements

• Three or more years of relevant administration, office coordination, executive support, or business operations experience is preferred.
• Strong organization, attention to detail, and ability to manage multiple tasks and deadlines are required.
• Excellent written and verbal communication and proficiency in Microsoft Office or Google Workspace are required.
• Experience with digital filing systems, collaboration platforms, and task management tools is an advantage.
• Candidates should work independently in a remote environment, solve problems, use discretion, and maintain accurate records.
• A bachelor’s degree or equivalent qualification is preferred; professional certifications are not required.

What the employer offers

• Flexible part-time remote work and collaboration with distributed teams.
• A supportive environment, professional growth, and opportunities to develop administrative and business operations skills.
• Exposure to diverse workflows and cross-functional collaboration.